The ability to sell past zero is managed at the Variant level of your inventory in QuickBooks Commerce.
The option of Selling Past Zero can be enabled either:
- manually, i.e., one Variant at a time, or
- in Bulk via a .csv upload.
Enable Selling Past Zero manually
From your main navigation bar, click on the Inventory tab, followed by the ‘Variants’ tab. Next, select the Variant.
Within the Variant’s Details tab, scroll down to the eCommerce Options section, and you will be posed with two options.
Check the box marked ‘Keep selling past 0 on my integrated sales channels’ if you want to make it available to your retail customers across any eCommerce sales channels integrated with QuickBooks Commerce, i.e., Shopify, WooCommerce, and Amazon.
Check the box marked ‘Keep selling past 0 on my QuickBooks Commerce B2B eCommerce Platform’, if you want to make it available to your wholesale customers shopping in your B2B eCommerce Platform in QuickBooks Commerce.
QuickBooks Commerce has now redefined ‘have your 🍰 and 🍴it too’! You can choose both the options if you are unsure of your business needs and toggle them off later.
Once done with your changes, scroll down, and click the ‘Save Changes’ button. Now, your variant options will be updated on QuickBooks Commerce.
Enabling Selling Past Zero in Bulk via .csv
From your main navigation bar, click on the Inventory tab, followed by the ‘Products’ tab. Then, tick the box for each product you would like to enable the ‘sell past zero’ option.
On the top right-hand corner of your screen, click on the ‘Bulk Manage’ drop-down button and select the ‘Update Existing Products’ option.
You will be redirected to this screen:
If you do not already have a .CSV upload spreadsheet template, click ‘No, I need to download a list of my products.’
You will be redirected to the Product Attributes page where you can select/customize your .CSV template to input.
Remember to check the boxes ‘Keep Selling’ and ‘Keep Selling B2B’.
Then, click Build Product Sheet > ‘Download Product Sheet’. The file will automatically be saved to your 🖥or 💻. Now open the .CSV file in either Excel or Google Sheets.
By default, all statuses under these two columns are set as ‘FALSE’.
FALSE means do not sell past zero ❌
TRUE means keep selling past zero ✅
*The image above is for illustration purposes only. Actual data may vary across businesses.
Similar to the eCommerce Options above,
- If you ONLY want to enable Sell Past Zero for your wholesale customers (i.e., shopping in your B2B store), set the status within the ‘Keep Selling B2B’ column, as TRUE.
- If you ONLY want to enable Sell Past Zero for your retail customers (i.e., shopping in your integrated eCommerce sales channels), set the status within the ‘Keep Selling’ column, as TRUE.
- If you want BOTH, your B2B eCommerce store, and Integrated sales channels to enable Sell Past Zero for the variants, set the status within both columns as TRUE.
Once done, save the file to your desktop as a .CSV file. Go back to the same QuickBooks Commerce window and click the ‘Upload Filled CSV’ button to redirect you to this screen:
Drag and drop the .CSV file that you just saved and clicked the ‘Upload’ button. Upon validation, QuickBooks Commerce will allow you to review the updated details.
Confirm by clicking the ‘Yes, this is correct’ button, and you’re done! 👏🏽